Wedding Contract
This agreement is between Tim Toms Photography and the signers/clients of this wedding photography contract.
Our Team: Tim Toms Photography has a team of photographers and videographers. We ensure consistency and the highest quality product with our team across the board. In signing this contract, you agree that Tim Toms Photography can provide you with any combination of our team members for your wedding day, and that you should not expect specific members of our team, unless agreed upon and written into the contract.
Creative Control: In hiring Tim Toms as your photographer/videographer, you agree that we have 100% creative control in all editing processes and decision of what images/video are provided back to you and the editing techniques that are used, including but not limited to retouching, color grading, skin smoothing, etc. Images provided back to you are not to be edited or altered by you in any way. We would love for you to share your images/video through social media, but please do not have additional filters or editing techniques applied. If you are hiring us for video, we will allow you to choose your own music BUT you must do so before the editing process begins. We will not change the song after the fact as it requires us to re-edit the entire video. We license all of our music through musicbed.com so you will need to choose from there.
All Day Coverage: “All Day Coverage” is up to 12 hours of wedding day coverage. 12 hours is the maximum amount of time to book our services.
Change of Date or Venue: The Photographer must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be sent back by the Photographer in writing or via email. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contact information (time, etc.) as listed, you must notify the Photographer. The Photographer kindly asks that the Client get in touch with the Photographer two weeks prior to the date of the event in order to touch base and go over last minute details. The Photographer will make every effort to contact the Client, but it is the Client’s responsibility to contact the Photographer to confirm all events and times.
Cancellation: There shall be no refund of retainer (10% of package price) after the signing of this Agreement and the reservation of the photography date. The cancellation fee schedule is as follows: 10 months from your wedding date and beyond: $0 (No Cancellation Fee), 8 - 10 months prior to wedding date: $150 Cancellation Fee, 6 - 8 Months prior to wedding date: $250, 0 - 6 Months prior to wedding date: $350 Cancellation Fee. Once a balance is paid, it is non-refundable. Any other amount paid to the Photographer before date is non-refundable. Any other arrangements shall be discussed between the Clients and the Photographer. All arrangements will be put in writing. Cancellation must be in writing even if a phone call was made to inform the Photographer of the cancellation. Please note this is in reference to cancellation, not rescheduling. If you are just rescheduling, we will make every effort to accommodate your future wedding needs.
Prints: We offer very competitively priced prints that can be ordered through your online album, but we also give you the ability to download your photos and print them as you wish, so long as you agree to use a professional printer (not Wal-Mart or Wal-Greens). If you don’t know of one, ask us.
Overtime: If we are asked to stay longer than specified in your contract and have the ability to do so, overtime will be billed at the contracted hourly rate. Example: If your wedding is 6 hours and your rate is $1,995, the hourly rate ($1,995/6) is equal to $332.50.
Timeframe: If you are planning on having a photographer AND videographer and either one or the other is not us (i.e. we are photographing and someone else is video’ing or vice versa) PLEASE DO NOT book them & us for different time frames. This creates all sorts of problems with us or them or both of us. It is imperative that we are there for the same start & end times to uphold the quality of your finished product.
Delivery & Storage: Once your photos have been delivered and received by you, Tim Toms Photography is under no obligation to keep or store your photos or photo album. Please download all of your photos and back them up for safe keeping. We will make every effort to locate your photos and re-send them to you if you ask, but we make no promises about keeping or storing them for you.
Public Sharing: We reserve the right to share any and all images from your wedding day with our followers through social media. As well, we reserve the right to have your images published online or any other media publications.
Editing: We have one editor for all of our photos to ensure a consistent product across the board with all of our photographers/videographers.